Whether you are a member of staff who’s searching for a way to check your schedule online, or even a manager looking for ways to simplify the circulation of one’s employee schedules, getting a suitable solution can be a tedious task. You will find literally a huge selection of a large number of choices available on the market (go ahead; Google “employee scheduling”). After a closer look, you will quickly realize you will find only a small number of truly web-based solutions available (even fewer enterprise-grade solutions).
These 7 tips can help prepare one to search for a suitable vendor for your employee scheduling software.
1. 100% web-based.
Web-based software (I prefer to call it web-ware), requires no download and no installation, it’s simply ready to use whenever you login with their website https://greatpeople.me. Most web-ware emerges as a site; meaning you have to subscribe to put it to use (monthly and yearly subscriptions are most common). Web-based software, or Software-as-a-service, is fast becoming the program delivery model of choice. Just look at Google or Facebook!
2. Backups, backups, backups.
Ensure the service carries a rock-solid application data backup and restoration plan. Most web-ware solutions include this, however, many offer it as an add-on service. Be sure you will find no hidden fees associated with a restoration should there be described as a data-related issue in the future.
3. Lifetime upgrades.
The net makes for immediate delivery of software updates to user-communities. However, some web-ware vendors do not include free upgrades as part of their baseline subscription packages. Be sure to ask what the upgrade policy is before signing on the dotted line.
4. Easily customized.
The chance of finding a remedy that fits your entire scheduling requirements is highly unlikely. However, many leading vendors provides customization services that enable you to bend and shape their offerings to raised meet your unique needs.
It is important to know the way you need to use your scheduling data once it has been managed digitally.
5. Wireless portal.
Your employees want access with their schedules. In addition to providing access online, a remedy that allows your employees to gain access to their schedules wirelessly (on their cell or PDA) will help reduce the quantity of time you’ll spend communicating scheduling information to employees.
Enabling a shift-trade between two qualified employees, without any intervention from management (other than final approval) is an absolute must. We know all too well that employee availability can alter extremely quickly, by allowing employee driven shift-trades you are able to empower employees, and ensure their accountable for getting a suitable replacement in front of time.
7. Intelligent scheduling algorithm.
The real power of scheduling software is the inner algorithms. It will consider; employee availability, skill-level, AND preferences when deciding who to schedule for almost any particular shift. Ask questions in regards to the auto-scheduling features and make sure to understand their limitations.